Workspaces and Teams

A workspace holds all your meetings, action items, decisions, and Kojo conversations.

Personal Space: every account has one; only you can see it.
Team Workspace: shared; everyone in it sees all meetings and Kojo can draw on the whole team's knowledge. Team workspaces with multiple members need the Team or Business plan.

Switch workspace

Desktop: the workspace name in the top-left of the header > pick a workspace.
Mobile: the workspace chip next to your avatar in the top bar > pick from the sheet.

Invite members

Desktop: Sidebar > Teams, or Settings > Workspace > Invite Member > enter an email and role (Member or Admin).

Mobile: Home tab > the Add Team card > enter an email and send. Full member management opens from Settings (gear) > Workspace.

Roles

Admin: full access including workspace settings, billing, and member management.
Member: access to all meetings and features, but cannot change workspace settings or billing.
Viewer / Stakeholder: read-only access to shared meetings and can query the knowledge base via Kojo. Pro includes 2 stakeholder seats; Team includes 5 or more; Business is unlimited.

New member notifications

When someone accepts an invite and joins, every existing member, not just owners and admins, gets an in-app notification and an email about it.

Action item visibility

Within a team workspace, owners and admins see every action item across the workspace. Members and viewers only see action items assigned to them, though they can mark their own assigned items done even if someone else created them, owners and admins get notified in-app when that happens. See Action Items and Decisions for the full breakdown.